Privacy Policy
Halal Soundtracks – Privacy Policy
Effective Date: March 1st 2025
Halal Beats LTD T/A Halal Sound Tracks (“Halal Soundtracks,” “we,” “us,” or “our”) operates the website www.HalalSoundTracks.com (the “Site”). We are committed to respecting your privacy and protecting your personal data.
Our services—including music licensing options, custom audio solutions, integrations with social media platforms, and usage analytics—are provided exclusively to business customers (B2B). If you qualify as a “consumer” under the UK Consumer Rights Act 2015, you are not permitted to purchase our licenses. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data. It also sets out your rights and how you can contact us about our practices.
1. Who We Are
1.1 Legal Entity
- Company: Halal Beats LTD T/A Halal Soundtracks
- Company Number: 12914178
- Registered Office: 85 Great Portland Street, London, England, W1W 7LT
For the purposes of the UK General Data Protection Regulation (“UK GDPR”), Halal Beats LTD T/A Halal Soundtracks is the “data controller” of any personal data collected through the Site or related services.
1.2 Contact Us
- Email: [email protected]
- Address: 85 Great Portland Street, London, England, W1W 7LT
2. Scope & B2B-Only Disclaimer
- Our licenses are exclusively for business use. If you are not acting for purposes of your business, trade, craft, or profession, you must not purchase any licenses or subscriptions from our Site.
- This Policy applies to personal data collected from all visitors to our Site, whether or not they ultimately purchase a license.
3. Information We Collect
We collect data in several ways:
3.1 Information You Provide Voluntarily
- Business Contact Details: Name, business email, phone number, company name, and job title (if applicable).
- Account Credentials: When registering for an account, you may provide a username and password.
- Payment or Billing Information: When purchasing licenses (on a B2B basis), we collect billing address, payment method, transaction details, etc.
- Surveys/Feedback: If you participate in surveys or provide feedback, we collect whatever data you submit (e.g., opinions, suggestions, etc.).
3.2 Information We Collect Automatically
Via cookies, web beacons, and other tracking technologies, we may collect:
- IP address
- Browser type & version
- Operating system
- Device identifiers & type
- Dates/times of access
- Referring/exit pages, clickstream data
- On-site behavior (page visits, scrolling, clicks)
3.3 Information from Third Parties & Integrations
We integrate with or access data from various platforms to enhance our services:
- YouTube
- If you link your YouTube account or otherwise authorize data sharing, we may access your channel analytics, video uploads, view counts, likes/dislikes, and comment counts to understand how licensed music is used and to provide usage analytics and compliance monitoring.
- Spotify
- If you opt in to our Spotify integration, we may collect your top tracks, top artists, playlists, followed artists, and saved tracks to recommend similar content or automatically create playlists.
- Twitter
- If you connect your Twitter account, we may access public tweets, replies, or follower metrics. We may perform “fuzzy matching” (finding relevant or similar terms) to link tweets about specific video uploads or track names. With your permission, we may also send tweets from your account announcing, for example, that you have licensed a track from Halal Soundtracks.
- Facebook
- If you connect your Facebook account, we may access your email, gender, birthday, hometown, age range, and page “likes” relevant to artists or bands to recommend suitable tracks or measure popularity.
- Other Social/Cloud Integrations
- If you link other social media or cloud platforms (e.g., Instagram, Dropbox), we collect data you explicitly permit. For example, we might store or deliver licensed audio files into your Dropbox.
Note: We only collect such data if you choose to connect or authorize these platforms. You can usually disconnect or revoke authorization at any time via your account settings on those platforms.
4. Children’s Privacy
- No Minors for B2B Services: Our Site, content, and licensing services are intended for business use only, not for individuals under 18.
- COPPA Compliance: We do not knowingly collect personal data from children under 13 in the United States. If we discover that a child under 13 has provided data without verifiable parental consent, we will delete it promptly.
- UK GDPR for Minors: We likewise do not knowingly process data from children under 13 (or local digital-consent thresholds). Contact us if you suspect we have inadvertently collected data from a minor.
5. How We Use Your Data
Below are the primary purposes for which we process personal data, along with our legal bases under UK GDPR. Where noted, we may also rely on your consent (e.g., to link social accounts).
5.1 Providing Our B2B Licensing Services
- Process Transactions: Handling orders, billing, and account creation.
- License Delivery & Tracking: Monitoring how licensed music is used, ensuring compliance with licensing terms.
- Legal Basis: Contractual Necessity (to fulfill our B2B agreements) + Legitimate Interests (to prevent unauthorized use or licensing breaches).
5.2 Communication & Support
- Responding to inquiries, requests, or support tickets.
- Sending administrative emails (order confirmations, technical updates).
- Legal Basis: Contractual Necessity (performing our obligations) or Legitimate Interests (efficiently managing customer relationships).
5.3 Surveys & Feedback
- Collecting feedback or market research via voluntary surveys.
- Analyzing aggregated responses to improve our offerings.
- Legal Basis: Consent (if purely voluntary) or Legitimate Interests (improving services).
5.4 Social Media Integrations & Profiling
- User Profiling: Analyzing your YouTube uploads, Spotify preferences, or Facebook likes to recommend suitable tracks or gauge music performance.
- Fuzzy Matching: Matching tweets or posts referencing your licensed music usage or track names.
- Creating Playlists: If you opt in, we may create playlists in your Spotify account based on your saved/followed tracks and our licensed catalogue.
- Legal Basis: Usually Legitimate Interests (understanding usage patterns; providing relevant content) or Consent (where you explicitly link your account).
5.5 Analysis & Reporting
- Aggregating usage data (video view counts, social interactions) to understand how licensed music is received and for broader industry insights.
- Generating internal reports for marketing, product development, or performance metrics.
- Legal Basis: Legitimate Interests (continuous improvement and market understanding).
5.6 Email Marketing & Newsletters
- Sending marketing emails about our products, events, or promotions if you have not opted out.
- Tracking open rates or click-throughs (web beacons) to gauge engagement.
- Legal Basis: Legitimate Interests (B2B marketing); Consent if local law requires explicit opt-in for certain marketing.
5.7 Compliance & Enforcement
- Internal Record-Keeping: Maintaining business records (e.g., transaction logs) to comply with legal obligations.
- License Enforcement: Sharing data with music labels or rightsholders if necessary to prove usage or address unauthorized usage.
- Legal Requests: Disclosing data to authorities or courts where required by law.
- Legal Basis: Legal Obligation (complying with laws) + Legitimate Interests (protecting rights or investigating misconduct).
6. Sharing Your Information
We do not sell personal data. We may share data:
- Service Providers
- With third-party vendors under contract (e.g., payment processors, CRM systems, analytics platforms). Examples might include:
- Payment Providers (e.g., Stripe)
- CRM Tools (e.g., HubSpot)
- User-Behavior Analytics (e.g., Hotjar, Google Analytics)
- Why: To operate the Site and deliver our services. They process data on our behalf, per strict data-processing agreements.
- With third-party vendors under contract (e.g., payment processors, CRM systems, analytics platforms). Examples might include:
- Music Labels / Rightsholders
- If necessary to demonstrate compliance with licensing terms or track usage of music.
- Why: Ensure authorized usage and handle royalty reporting.
- Business Transfers
- If we undergo a merger, acquisition, or sale of assets, your data may transfer to new ownership.
- Why: To continue providing services under new ownership.
- Professional Advisors & Legal Compliance
- Lawyers, accountants, regulators, or governmental authorities.
- Why: To enforce our rights, protect our property, or comply with legal obligations.
7. Legal Bases for Processing
We rely on one or more of the following UK GDPR bases:
- Contractual Necessity: To perform our B2B agreements (e.g., deliver licenses).
- Legitimate Interests: For analytics, site optimization, direct marketing to businesses, fraud prevention, license enforcement, etc., balanced with your fundamental rights.
- Consent: For optional activities like linking social media accounts, certain types of email marketing (where required by law), or surveys.
- Legal Obligation: Where processing is necessary to comply with mandatory legal requirements (e.g., accounting or regulatory requests).
8. Cookies & Similar Technologies
- We use cookies, pixel tags, and similar technologies to track usage, remember preferences, and analyze site performance.
- For details on specific cookies used (e.g., session cookies, analytics cookies) and how to manage or disable them, please see our [Cookie Policy]([Insert Cookie Policy URL]).
- Where required by law, we obtain consent before placing non-essential cookies. You can withdraw or modify cookie preferences at any time.
9. Third-Party Links & Services
Our Site or emails may link to external sites (e.g., YouTube, Facebook). We are not responsible for the content, privacy practices, or data collection of third parties. When you leave our Site, this Privacy Policy no longer applies. We encourage you to review each third-party’s privacy policy before providing any data.
10. International Data Transfers
Depending on your location and our service providers’ operations, we may transfer personal data outside the UK. When we do so, we ensure appropriate safeguards (like Standard Contractual Clauses) are in place under UK GDPR. Contact us at [email protected] if you’d like more information about these safeguards.
11. Data Retention
We retain personal data only for as long as necessary to:
- Fulfill contractual obligations and legitimate business interests,
- Comply with legal obligations (e.g., tax and accounting),
- Resolve disputes or enforce agreements.
For example, we typically retain transaction records for [6 years] to satisfy tax requirements. Data from social media integrations may be kept while your account remains active or until you revoke permissions.
12. Data Security
We use administrative, technical, and physical safeguards to protect your data:
- SSL/TLS encryption
- Secure servers
- Access controls for authorized personnel
- Periodic security assessments
No method of internet transmission or storage is 100% secure. We strive to protect your data but cannot guarantee absolute security.
13. Your Rights under UK GDPR
Subject to certain conditions, you have the right to:
- Access: Request details of the personal data we hold about you.
- Rectification: Correct inaccurate or incomplete data.
- Erasure: Request deletion of data in certain circumstances.
- Restriction: Ask us to limit processing of your data in specific cases.
- Data Portability: Obtain a copy of your data in a structured format and transfer it to another service, where technically feasible.
- Object: Object to data processing for direct marketing or other legitimate interests.
- Withdraw Consent: If we rely on consent (e.g., linking social accounts), you can withdraw it at any time.
13.1 How to Exercise Your Rights
Email us at [email protected]. We may request verification of your identity. We aim to respond within one month (extendable if the request is complex).
13.2 Complaints
If you are dissatisfied with our response, you can contact the UK Information Commissioner’s Office (ICO) at ico.org.uk.
14. Changes to This Privacy Policy
We may modify or update this Policy to reflect changes in our practices or legal requirements. We will post any updates on this page with an updated “Effective Date.” Your continued use of the Site after those changes take effect constitutes your agreement to the revised Policy.
15. Contact Us
If you have questions or concerns about this Privacy Policy, please contact:
- Email: [email protected]
- Address:85 Great Portland Street, London, England, W1W 7LT
Company Number 12914178